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Applying for Admissions
 

1. Requirements for Admission
2. Academic Subjects & Calculation of BFS
3. Application for Admission
4. Procedure for Admissions
5. Interview Schedule
6. Admission Schedule
7. Fee
8.
Accommodation in College during the Admission Process


Requirements for Admission

The applicant must satisfy the eligibility conditions laid down by the University of Delhi. Admission is given on the basis of the candidate's academic record and performance at the interview (that is, composite merit), keeping in mind her/his all-round competence, capacity to benefit from being in this College and potential to contribute to the life of the College. The previous academic record should be of a very high quality.

For admission to the first year of the Bachelor’s programme an applicant must have passed the Senior School Certificate or an equivalent examination.

The College admits students only to the first year of the courses of study offered. Migration from other institutions at any stage is not allowed.

The requirements to qualify for the interview for the different courses are as given below:
 

Applicants shall be short-listed for interviews as follows-

(a)   Chemistry and Physics:  based on Physics, Chemistry and Mathematics (PCM)

(b)   All other courses: based on Best Four Subjects (BFS) which must include marks scored in a language. For details see below.
 

For applicants from Boards that include class XI marks also into the final results the BFS/PCM will be calculated by combining the marks obtained in class XI and XII.

 

Candidates applying under THE Urdu Category

Applicants seeking admission against seats reserved for Urdu candidates must have studied Urdu till Class X. Such candidates will undertake to do Urdu as the Modern Indian Language. An undertaking to this effect has to be executed at the time of the interview. Please be warned that failure to comply with this requirement will result in the cancellation of admission to College. No excuse of any kind for non-compliance shall be entertained

 

Candidates from Foreign Boards

Candidates from foreign boards or schools are eligible to apply, provided the qualifications obtained are recognized by the University of Delhi or the Association of Indian Universities (AIU). BFS for these candidates shall be calculated on the basis  of the relevant grade conversion scheme provided by the University of Delhi. Results should have been officially declared before the interview. Predicted grades/results are not acceptable.

 

Admissions under the Sports Category

Outstanding sports persons, who have played at the international, national or state level or have secured the first or second place in zonal school games, are eligible to apply under the sports category.

The college will consider only the following games for admission of students on sports basis:

Women and Men – Aquatics, Badminton, Basketball, Lawn Tennis, Shooting (10 meter Air Rifle and Air Pistol) and Table Tennis

Only Men – Cricket, Football and Squash Rackets.



Application for Admission

Postgraduate Courses
Online applications are not available to postgraduate students. The College admits students to postgraduate studies only if they are cleared as eligible for admission by the University Department/Faculty concerned. Therefore, besides applying to St. Stephen’s College in the prescribed form, which will be available from 20 June 2014, they are required also to apply to the corresponding departments in the University. Further information in this regard should be obtained from the office of the University Faculty or Department concerned. Completed forms should be submitted to the College within three days of the announcement of the respective University MA/MSc admission list.

Undergraduate Courses
Only online applications facility will be available.

 Application Forms can be submitted online with the following charges:

(i) Application fee per course:                           Rs. 50

(ii) Residence application fee:                            Rs. 150

(iii) Sports form:                                             Rs. 200  per game

Sports Category

There are no printed forms for applying under this category. You can fill in the details by selecting the appropriate fields provided in the sports dropdown section in the online form. You are free to apply for more than one sport/game.

Last Date for Submission of Applications

The deadline for submission of application forms for admission to B.A/B.Sc. Programme is 8 July, 2014. We advise you to apply well before the closing date in order to avoid last minute rush and unforeseeable contingencies. No online application is complete unless the payment is successfully made.

Any wrong or misleading information in the application will disqualify the applicant. If the candidate is already admitted, it will result in the cancellation of admission. Applications, incomplete in any respect, shall be rejected.

Certificates

In general, certificates are not to be uploaded with the application(See instructions for foreign board, PwD and sports category applicants below). Certificates are required only at the time of interview and admission (see Interview Schedule and Admission Schedule below).

However, candidates from foreign boards should upload the equivalence certificate, grade conversion scheme and other relevant documents while submitting their applications. Candidates applying through sports quota should upload scanned copies of  certificates of their highest representations in each of  the past three years. Persons with Disability (PwD) should read the next section for information regarding uploading the disability certificate.
 


 Instructions for applying Online 

Online application can be accessed through the link provided in the College website: www.ststephens.edu.

  • Access to the online application form is available after registering your email address when you login for the first time.  You are responsible for maintaining the confidentiality of your login account and password.

  • If you forget your password, please use the “Can’t access your account?” link located on the login screen to submit a request to the technical team to send you the required information.

  • Those who have already registered and want to apply to BA/B.Sc. Programme can log in using their existing ID & Password.  They should proceed to "Change Course Selection" to select the course of their choice.

  • Please make sure that you provide a valid and accurate email address so that you can receive important information and reminders.

  • There are nine dropdown sections in which information is to be filled in the online form. Each of these sections is labelled. You can move from one section to another by clicking on its label.

  • You can choose a category and a subcategory, if applicable. For example, if you belong to the General category and are also a person with disability, you can select General category and subcategory PwD (Person with Disability).

  • Subsections may open up, depending on the selections you make in the checkboxes provided.

  • In the section EDUCATIONAL RECORD you have to select the subjects from the dropdown list provided. Please remember to select the checkbox given against a  subject, if you want it to be  included in calculating the BFS percentage. If you want to include a subject not listed in the dropdown list, you can manually enter the subject under ‘Other Subject’.

  • Every mandatory field in each section must be completed for your application form to be submitted. You do not have to complete the online form in one sitting. You may access your form and modify the information as many times as you like prior to submission.

  • No changes will be accepted after submission. You should, therefore, make sure that all information given is correct and complete before you submit your form.

  • Once you have completed the form, you should submit your application by clicking the “Submit” button. This will take you through the steps to make payment of the application fees.

 

Applicants belonging to the PwD category do not have to make any payments. They will be directed to take printouts of the acknowledgement slip or to upload a scanned copy of the disability certificate.

  • An email confirming that your form has been successfully submitted will be immediately sent to you. If you do not receive confirmation, send an email to admissions@ststephens.edu

  • Payment of fee for applications can be made online either by using a credit card or a debit card issued by any bank. Alternatively, you can pay by cash at any branch of the State Bank of India using a printout of the payment challan generated by the system. Choose the method most convenient to you.  Please note that cash payment at SBI branches will be accepted only one day after you have generated the challan for payment. You can find payment status by clicking on PAYMENT HISTORY in the MAKE PAYMENT SECTION.

  • You will able to apply for additional subjects even after completing the submission of your application by logging in, choosing new subjects  and making additional payment for these.

 Online applications will close on 8th  July, 2014. However, those who have successfully submitted the application forms before the deadline of 8 July and have opted to make payments through challan in the bank will be permitted to do so up to 2:00 pm on 9 July 2014.

 


 Procedure for Admissions

Postgraduate Courses

Admission to an MA/MSc course is subject to the applicant's securing admission in the University Faculty/Department concerned, and an interview conducted by St. Stephen’s College. Dates for interviews will be notified later.

Undergraduate Courses

Admission is based on two components with the following weights:

(i) Class XII marks: 85% of effective BFS percentage

(ii) Interview: 15%

The College interviews approximately:

         four applicants per seat for Economics, History and English

         five per seat for Mathematics

         six per seat for Sanskrit, Philosophy, Chemistry  and Physics

In each subject, the marks of the last candidate in this list become the ‘eligibility marks' (referred to as the ‘cut-off marks’) for being called for the interview.

For details of the subjects to be taken into account and additional eligibility requirements, if any, in determining the ‘cut-off’ marks for various Discipline I Courses refer to the Requirements for Admissions section.

Broadly speaking, an interview has the following components:

(a) Academic: The candidate’s academic potential and suitability for the subject chosen, beyond what is indicated by marks alone.

(b) Co-Curricular: The potential to participate in the co-curricular activities of the College and to contribute to its total life. The College does not have a separate “ECA” (extra-curricular activities) quota, but proficiency in ECA is taken into account during the interview.

(c) General Awareness and Sense of Values: A candidate’s personal outlook, sense of values, level of awareness and motivation.

The candidate’s statements on the admission form about himself or herself, his or her interests, goals etc. form vital interview material.

The list of short-listed applicants along with their interview schedules will be put up on the College notice board on June 18, 2014. Applicants called for the interview will get an interview call letter at their registered email address. They can also generate the interview call letter from the College website.

Applicants called for interview are required to bring a printout of the call letter at the time of appearing for the interview.

Admissions under Sports Category
Sports admissions will be done based on the composite merit of the applicants assessed on the scheme of weightage given below:

Sports merit (certificates and field trials) :   60%

BFS/PCM at Class XII :                               25%

Interview:                                                 15%

Admissions in this category are carried out by a Sports Selection Committee comprising the Principal, the members of the Department of Physical Education, and two teachers of the College selected on a departmental basis.

 


Interview Schedule

The interviews for admission to the first-year undergraduate courses will be held according to the following tentative schedule. The confirmed schedule will be put up on the College notice board and College website by June 18, 2014.

Economics Honours

20,21,23,24 and 25 June

Sanskrit Honours

20 June

Physics Honours

20, 21, 23 and 24 June

Mathematics Honours

27, 28, 30 June and 1 July

English Honours

26, 27, 28 and 30 June

Chemistry Honours

 25, 26 and 27 June

History Honours

1, 2, 3 and 4 July

Philosophy Honours

4 July

Sports Admissions

5 July

B. A. Programme 11, 12 and 14 July
B.Sc. Programme 11, 12 and 14 July


 


Documents to be brought at the time of interview

Applicants appearing for the interview will be interviewed only if they have the following documents with them:

(a) Two recent passport size photographs.

(b) The printout of the interview call letter.

(c) The following documents, in original and one set of self-attested copies:

(i)  Certificate of date of birth (normally the Secondary School Certificate).

(ii)  Mark-sheet of the qualifying examination.

(iii) Baptism Certificate and a letter of recommendation from the parish priest concerned, SC/ST Certificate from a competent authority*, Physical Disability Certificate**, Equivalence Certificate (for candidates from foreign examining bodies), as and where applicable.

* Officers competent to issue Scheduled Caste/Scheduled Tribe certificates:

(i)    District Magistrate / Additional District Magistrate / Collector / Deputy Commissioner / Additional Deputy Commissioner / Deputy Collector / Ist Class Stipendiary Magistrate / City Magistrate / Sub-Divisional Magistrate / Taluka Magistrate / Executive Magistrate / Extra Assistant Commissioner.

(ii)    Chief Presidency Magistrate / Additional Chief Presidency Magistrate / Presidency Magistrate.

(iii)   Revenue Officers not below the rank of Tehsildar.

(iv)   Sub-divisional Officer of the area where the candidate and/ or his family normally reside(s).

(v)   Administrator / Secretary to Administrator / Development Officer (Lakshdweep Island).

 ** A Physical Disability Certificate has to be issued from a Government Hospital. In the event of any doubt on the part of the Principal of the College as to the genuineness of the certificate, or the extent of the disability of the candidate concerned, or in regard to the entitlement of the candidate to seek admission under the category of physically disabled candidates, it is open to the Principal to refer the candidate to a Medical Board to be constituted by the University, and/or take such other steps as may be required to ascertain the correct facts and entitlement of the candidate concerned, and if it is found that the candidate is not eligible or entitled under this category, to cancel the admission after issuing a show cause notice to the candidate concerned, giving him 15 days’ time to reply.

Certificates issued by any non-competent authorities will not be accepted.

The self- attested copies will be retained while the originals will be returned after scrutiny. Applicants should make sure that they take back their original certificates after their interview (In exceptional cases a candidate may be permitted to produce the original certificates at a later stage.)
 


Accommodation in College during the Admission Process

Accommodation on the campus, with facilities for dining, is available to a limited extent for outstation candidates and their parents/guardians during the admission process. The College does not, however, guarantee the availability of accommodation for all. Those wishing to take advantage of this facility should apply in advance at accommodation@ststephens.edu. Those allotted accommodation will be required to pay the prescribed tariffs for food and lodging in advance, at time rooms are allotted.
 

Admission Schedule

The list of applicants selected for admission will be put up on the Notice Boards in the College and on the College website after 4:00 pm the day after the interviews for a particular course have been completed. A Waiting List, in order of merit, for different categories will be put up at the same time.

Those selected for admission should submit their original certificates and two passport-sized photographs at the time of paying their fees and completing admission formalities. If for unavoidable reasons, it is not possible to submit the original certificates at the time of admission, they should be submitted as soon as possible thereafter, but not later than two weeks after the commencement of the academic year, failing which admission shall be cancelled.

The original certificates will be retained by the College till the time the student finishes her/his course or leaves the College.

 Activation of Waiting List
Depending on availability of seats, admissions from the applicants on the Waiting List will be made after the first list has been exhausted. These will be displayed on the College notice boards. Every effort will be made to inform applicants individually, but applicants are advised to consult the College Notice Boards and keep in touch with the College. All admissions will close on the date notified by the University of Delhi.

  
First Meeting and Registration

All first-year students are required to attend the inaugural assembly in the College Hall at 10.15 a.m. on Sunday, 20 July, 2014. After the assembly, they will meet their teachers and fill in the registration forms. This will be followed by the Fresher’s Lunch in the Dining Hall at 12.30 p.m.

FEES 2014-15 (Semester I)

Particulars

Semester I

Fee payable within four days of admission

Humanities

Physics

&

Chemistry

Mathematics


College Fee *
 

 Rs.13,330

Rs. 14,320

Rs.13,510

Residence Fee **


Rs 24000
 

Initial Mess deposit/Actual Mess Charges **

Rs 12000

NOTE: STUDENTS BELONGING TO PwD CATEGORY ARE EXEMPTED FROM ALL FEES EXCEPT UNIVERSITY EXAMINATION FEE AND IDENTITY CARD CHARGES. THEY ARE, HOWEVER, TO BEAR 50% OF THE MESS CHARGES, IF STAYING IN RESIDENCE.

* Payable by all students

** Payable only by resident students

• The amounts above are for undergraduate students. The fees for MA/MSc students are similar, though there are minor differences in the University fee and other charges.

• The College fee includes Rs. 500 as caution money that is refundable when the student leaves College.

• University examination fee is not included.

• The Residence fee includes a refundable deposit of Rs. 3000.

• Mess charges will be based on actual expenses.

• The initial mess deposit will be refunded when the student leaves College.

Fees should be paid in cash or by a demand draft made payable to “The Principal, St. Stephen’s College”.

Students are required to pay the fees at the commencement of each semester. A student whose fees are not paid in time is liable to have his or her name removed from the rolls of the College.
 

Financial Assistance

Financial assistance to students is provided by the College on the basis of need and academic merit. Up to 20% of students may be given freeships (remission of tuition, games and library fees). Ad-hoc grants for books, stationery, towards mess charges etc are given from the Students’ Aid Fund. A few Christian Bursaries are available for Christian students. A large number of merit-cum-means scholarships of varying amounts are also available and are awarded each year.

  


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