Application for Admission

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Postgraduate Courses

Applications for admission to M.A./M.Sc. should be made on the prescribed forms, which will be available from the College after 1 June, 2011. Completed forms should be submitted by within three days of the announcement of the respective University MA/MSc admission list. In addition to this application, those seeking admission to M.A. and M.Sc. classes should also apply directly to the appropriate Faculty or Department in the University of Delhi. Further information in this regard may be obtained from the office of the Faculty or Department concerned. Admission granted by the College will be subject to the applicant having secured admission in the University Faculty/Department concerned.

Undergraduate Courses

The application for admission to the College should be made on the prescribed machine readable forms  available at the sale counter in College. Alternately  you may apply online or through downloaded forms available on the College website. An additional form is to be filled for Residence (the campus hostel facility).

Those applying under the Sports category have to fill a separate sports form also (one for each game). For further details of admissions under the Sports category, see below.

 The Prospectus with two application forms, the Residence Information Brochure, and the Sports form, are available from the College Admissions Office on any weekday (Monday to Friday) from 25 May, 2011 to 11 June, 2011 between 10 am to 1 pm, and 2 pm to 3.30 pm; and on 13 June, 2011 from 10 am to 1 pm and 2 pm to 4 pm. The prices for these are:

 (i)    Admissions Prospectus (with two application forms included): Rs. 100

(ii)   Residence Information Brochure (with one application form included): Rs. 100

(iii) Sports Form: Rs. 50

 They can also be obtained by post by sending a demand draft for an appropriate amount (which should include postage and handling charges of Rs. 50), payable to “Principal, St. Stephen’s College, Delhi.”

 Submission Procedure

(a) Forms obtained from the College Admissions Office (included with the Prospectus) may be handed in at the designated counters in the College or sent by post. Both the forms included with the Prospectus have the same serial number. A candidate can use these for applications for admission to two different courses. They cannot be used by two different candidates. The serial number is specific to a candidate, and if the same number is associated with two different names, both will be rejected.

 (b) Forms downloaded from the website may be deposited at the College counters or sent by post and the following charges, paid through a demand draft favouring "Principal, St. Stephen's College, Delhi":

             (i)  Admission form:          Rs. 200 per form

            (ii)   Residence form:         Rs. 100

            (iii)  Sports form:               Rs. 50 per game

 (c)  B.A./B.Sc. forms can also be submitted online with the following charges ( M.A/M.Sc. forms are not accepted online):

            (i)   Admission form:           Rs. 50

            (ii)  Residence form:           Rs. 100

            (iii) Sports form:                 Rs. 50 per game

The deadline for receipt of completed application forms is 4 pm on 13 June, 2011. 

Note: Use only one of the three modes – (a), (b), or (c) above – for all applications; that is, if you are applying for a particular course and for a seat in residence, and also under the sports category, use only one mode for all these forms.

 If admission is sought for more than one programme, separate forms should be used. As noted above, one copy of the Prospectus allows you to apply for two separate courses. If you wish to apply for more courses, you will have to obtain another copy of the Prospectus.

 The application form should be filled in completely. Incomplete application forms will be rejected. Any wrong or misleading information in the application will disqualify the applicant, or if already admitted will result in the cancellation of admission. Overwriting, mutilations, erasures, etc. in the application form may lead to the rejection of the application.

 In general, no certificates are to be attached to an application form submitted in person or sent by post. Certificates are required only at the time of interview and admission (see Interview Schedule and Admission Schedule below). The one exception to this is that candidates from foreign boards must attach an Equivalence Certificate from the Association of Indian Universities, as well as the grade certificate.

Please use only paper clips while attaching photocopies of Residence Form/ Sports Form/ Equivalence Certificate to the OMR Sheets. Write the course application form number of the top right hand corner of all such attachments.

 While applications for admission will be accepted in the College office up to 4:00 pm on June 13, 2011, candidates are advised to apply as early as possible.

Procedure for Admissions

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Postgraduate Courses
Admission to an M.A./M.Sc. course is subject to the applicant's securing admission in the University Faculty/Department concerned, and an interview conducted by St. Stephen's College. Dates for interviews will be notified later.

Undergraduate Courses
Admission is based on two components with the following weights:
     (i)   Class XII marks:    85%
     (ii)  Interview:             15%

The College interviews approximately four applicants per seat for Economics, History and English; five per seat for the BA Programme; and six per seat for Sanskrit, Philosophy and the Science courses. In each subject, the marks of the last candidate in this list become the ‘eligibility marks' for being called for the interview, also called the ‘cut-off’.

Broadly speaking, an interview has the following components:
(a) Academic: The interview seeks to determine the candidate’s academic potential and suitability for the subject chosen, beyond what is indicated by marks alone.
(b) Co-Curricular: The interview also seeks to determine the candidate’s potential to participate in the co-curricular activities of the College and to contribute to its total life. The College does not have a separate “ECA” (extra-curricular activities) quota, but proficiency in ECA is taken into account during the interview.
(c) General Awareness and Sense of Values: The interview also seeks to determine a candidate’s personal outlook, sense of values, level of awareness and motivation. Thus the candidate’s statements on the admission form about himself or herself, his or her interests, goals etc. form vital interview material.

The lists of short-listed applicants along with their interview schedules will be put up on the College notice board and the website by June 16, 2011. No individual intimation will be sent.

Interview Schedule

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The interviews for admission to the first-year undergraduate courses will be held according to the following tentative schedule. The confirmed schedule will be put up on the College notice board and the College website by June 16, 2011.
 

Admission Schedule

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The list of applicants selected for admission will be put up on the Notice Boards in the College and on the College website the day after the interviews for a particular course have been completed. A Waiting List in order of merit for different categories will be put up at the same time.

Those selected for admission should submit original certificate and two passport-size photographs at the time of paying their fees and completing admission formalities. If, for unavoidable reasons it is not possible to submit the original certificates at the time, permission may be sought from the principal for later submission. If he is satisfied about the case, the principal will specify an extended deadline. If the original certificates are not submitted by the extended deadline so specified, admission will automatically stand canceled.

Depending on availability of seats, admission from the aplicants on the waitinglist will be made after the first list has been exhausted. These will be displayed on the College Notice Boards. Every effort will be made to inform applicants individually, but applicants are advised to consult the College Notice Boards and keep in touch with the College. All admissions will close on the date notified by the University.

First Meeting and Registration
All first-year Scholars are required to attend the inaugural assembly in the College Hall at 10.15 a.m. on Thursday, 21st of July, 2011. After the assembly, they will meet their teachers and fill in the registration forms. This will be followed by the Freshers' Lunch in the Dining Hall at 12.30 p.m.
 

Fees

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*      Payable by all students
**    Payable only by resident students

• The amounts above are for undergraduate students. The fees for MA/MSc students are similar, though there are minor differences in University and other charges.
• The College fee includes Rs. 500 as caution money that is refundable when the student leaves College.
• University examination fee is not included.
• The Residence fee includes a refundable deposit of Rs.3000.
• Mess charges will be based on actual expenses.
• The initial mess deposit will be adjusted against actual expenditure at the end of the second semester.

 (This schedule of fees is subject to the approval of the Governing Body.)

Fees should be paid in cash or by a demand draft made payable to “The Principal, St. Stephen’s College”

Resident students are required to pay the fees before the commencement of each Semester and non-resident students within one week after commencement. A student whose fees are not paid in time is liable to have his/her name removed from the rolls of the College.

Bills for resident students will be sent by post to their parents/guardians. Non-resident students must collect their bills personally from the College Office.

Financial Assistance

Financial assistance to students is provided by the College on the basis of need and academic merit. Upto 20% of students may be given Freeships (remission of tuition, games and library fees). Ad hoc grants are given from the Students’ Aid Fund for books, stationery, mess charges etc. A few Christian Bursaries are available for Christian students.  A large number of merit-cum-means scholarships of varying amounts are also available and are awarded each year. The College Handbook contains details of such scholarships.

Discipline, Ragging and Sexual Harassment

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DISCIPLINE

Every student is required to attend all lectures/tutorials/practicals, except for a good reason for which due leave should be obtained. Applications for leave on medical grounds, countersigned by a parent (or by the concerned Tutor/Warden and Dean for resident students) and duly supported by a medical certificate, must be submitted within one week of returning to College; thereafter such applications shall not be accepted. Resident Scholars should submit medical certificates only from the College doctor and the certificate should be countersigned by the Block Tutor/Warden/Dean. The Principal may consider condoning the attendance requirement in exceptional cases of serious illness or accident.

No undergraduate Junior Member will be permitted to take the University Examination unless he or she has attended at least two-thirds of lectures and tutorials/practicals, taken separately. In addition to this attendance requirement every student must perform satisfactorily at the January Examination (House Test) and at all oral and/or written assignments/tutorials/tests that may be held during the academic year. Failure to do so shall render the student ineligible to appear at the University examination.

All first-year Junior Members are required to attend the Assembly which is held each morning from Monday to Thursday. Attendance is marked at the assemblies and the record of it is taken into account as a parameter for awarding scholarships and prizes.

All first-year Christian students are required to attend the Religious Instruction class which is held every Friday.

TWO SPECIAL WARNINGS

St. Stephen's is a zone of "zero-tolerance" in respect both of ragging and of sexualharassment.    

At St. Stephen’s College, a College Complaints Committee (CCC), comprising representatives of teachers, students, non-teaching staff, among others, is responsible for the implementation of the University policy against sexual harassment. The Committee takes cognizance of complaints about sexual harassment, conducts enquiries, provides assistance and redressal to the victims, recommends penalties and takes action against the harasser, if necessary.

On receiving a complaint of sexual harassment, if a prima facie case is established by the CCC, then it shall set up an enquiry committee which will submit a report. The committee is bound to maintain confidentiality during the time of the enquiry. After the report has been finalized, confidentiality will be maintained, if the complainant so desires, by withholding the complainant’s name and other particulars that would identify him or her. On the basis of the report, appropriate disciplinary action will be taken against the offender.

Extracts from Ordinance XV–D of the University of Delhi are in the Annexure at the end of this Prospectus. All students should read this carefully, and make themselves aware of what will be treated as “sexual harassment” and what the penalties if found guilty of so harassing anyone.

ANNEXURE: DISCIPLINE, RAGGING AND SEXUAL HARASSMENT
Abridged extracts from the University of Delhi Ordinances are provided here. For the full texts of Ordinances XV B, C & D the applicant is referred to the University Calendar or the University of Delhi website (www.du.ac.in)

Ord. XV-B. Maintenance of Discipline among Students of the University 

Ord. XV-C. Prohibition of and Punishment for Ragging 

Ord. XV-D. Sexual Harassment