On-Campus Residential facilities for out-station Junior Members of College have been an integral part of College life ever since its inception in 1881. Collectively, these facilities are known as “Residence” and the Junior Members living therein are known as Gentlemen/Ladies-in-Residence. Residence plays an important role in maintaining the plurality and multi-cultural ambience of College. Efforts are made to have a rich diversity of languages, faiths, regions, nationalities, represented in Residence. The Residence is housed in six Blocks located all around the College campus and the total number of Junior Members who can be housed therein are three hundred and forty five.

These Blocks, which have been named after former Principals of College, are : The Allnutt North and South Blocks (Revd. Samuel Scott Allnutt, Founder Principal, 1881-99), the Rudra North and South Blocks (Mr. Sushil Kumar Rudra, fourth Principal, 1906-1923), the Mukarji East and West Blocks (Mr. Satya Nand Mukarji, sixth Principal, 1926-1945). The Allnutt South Block became the first Ladies Block in July 1997. Subsequently, the Rudra South and Rudra North Blocks also have been converted to ladies’ blocks. The helpers who work in each Block have traditionally been known as ‘Gyps’.

All scholars should either reside in College or live with parents or with a local guardian. However, in special circumstances they may live elsewhere, but only with the prior approval of the Principal.

Historically residence was conceived as an important and integral feature of the College. It continues to be so, and Stephanians over the decades have deemed it a privilege to be able to enjoy this facility. Residential facilities are available to both men and women students. The College prides itself on the exceptionally large number of students who are so accommodated. Nevertheless, as noted above, there are limits on numbers, and not everyone who wants residence can be offered it.       

Those who wish to avail themselves of campus residential facilities must apply on a separate form available in the Residence Information Brochure or can download the form from here.

It is to be noted that resident junior members can stay in College only during Academic Terms. They are required to vacate their rooms during the Autumn, Winter and Summer Breaks.

A student may be asked to leave residence on grounds of unsatisfactory academic progress, irregular attendance at classes (lectures/tutorials/practicals), indiscipline or non-payment of College fees in time.

All resident scholars are required to come into residence the day before the opening of the College for the new academic year.

Admission to Residence

      Admission to Residence in the first year (and MA Previous) is granted at the same time as admission to College. Those desirous of obtaining admission to Residence are required to fill up the Residence Admission Form that can be downloaded from here. This form is to be submitted along with the general admission form. In case a candidate is applying for more than one course, a photocopy of the Residence form must be attached with each Admission Form.

      During the course of the interview for admission to College, the candidate will also be examined for his/her suitability for being granted on-campus residential facilities. The list of scholars selected for admission is normally displayed on the College Notice Board the day after the interviews for a particular course have been completed. Those who have been granted on-campus residential facilities find an indication to this effect after their name. They are expected to deposit their original certificates, three passport size photographs and the first installment of fees along with other documents etc., mentioned in the admission prospectus, within two days of the display of the admission list failing which their admission is automatically cancelled and the seat is allotted to the next person on the waiting list.

      After the admission list has been put up no applications, requests, etc., are entertained from those scholars who have not been accommodated in Residence. In case any seat falls vacant during the course of the year, applications for the same are duly invited by the Dean. Only on the issue of such a notice by the Dean should applications be submitted.

      Similarly, a notice is put up by the Dean for filling up vacant places, if any, for the second and third year Junior Members as also MA Final Year. Allotment is made from among the applications received.

      Priority for place in Residence is given to out-station candidates. For the remaining vacancies, if any, Junior Members from satellite towns/cities contiguous to Delhi, and subsequently those living in Delhi, may also be considered. The need of the candidate is an important criterion for the allotment of rooms and the College’s decision on the relative gravity of need is final. Those who are granted place in Residence are allowed to retain the place only if they fulfil the conditions given elsewhere in this brochure.

Joining and Leaving Residence
The academic session begins on July 15 every year. Junior Members-in- Residence who are joining the first year must occupy their rooms by the afternoon of July 14. Lady Junior Members-in-Residence, along with their parents, must meet the Wardens of their Blocks in the Staff Room during the forenoon of July 14, before moving into their rooms. Parents have to be personally present to sign the Residence Admission Form. In the evening of July 14, all new entrants into Residence, along with their parents and guardians who accompany them, are invited to meet the Principal and Faculty members over tea at the Principal’s residence. Other Junior Members are required to come into Residence the day before the beginning of term. All resident members are normally required to vacate their rooms during the end-of-term holidays. The Dean may permit a resident student to stay back, if satisfied that there are compelling reasons for the student to do so. However, the Principal shall have the right, if he deems it necessary, to ask for the whole of residence to be vacated during the Autumn Break (October 1st to 15th), Winter Break (23rd December to 8th January), or the Summer Break. (The Summer Break is from 1st May to 15th July, but students will be allowed to retain their rooms till the completion of their examinations if that happens after 1st May.)

Forfeiture of Residence Facilities
Any Junior Member in Residence may be asked to leave Residence if, in the opinion of the College authorities, his or her continued presence in Residence is not conducive to the well-being of the community on campus. Unsatisfactory academic progress, lack of participation in College functions and activities, or non-payment of College dues in time, shall result in the withdrawal of residence facilities. Junior Members in Residence are expected to be familiar with, and to follow scrupulously, the rules and customs of the College. Inability to do so, for any reason whatsoever, will result in the forfeiture of Residence facilities. They are expected to maintain high attendance at lectures, tutorials and practicals. In order to retain a place in Residence, the attendance should not fall below 80% of the classes held. Junior Members in Residence in their first year are also expected to be regular in attending Morning Assembly, and to maintain a very high percentage of attendance. Christian resident students are expected to join in the daily morning worship, and to attend other Chapel events that take place from time to time. Failure to do so may result in their forfeiting their place in Residence.

Administration of Residence
The Dean is responsible to the Principal for the supervision of the progress and conduct of Resident Junior Members. He or she is also responsible for the overall administrative control and organisation of all matters connected with Residence. The Dean is assisted by Block Tutors and Wardens. Each men’s block has a Block Tutor who is responsible for matters concerning the Junior Members in his Block. The Ladies’ Blocks have full- time Wardens for this purpose.

Accommodation and Facilities
The rooms in Residence are spacious, airy and well-lit. Wash rooms are provided on each floor, and there is provision for hot water during winters. College provides ample opportunities for the all-round development of its members. The College Library is well stocked and is regularly updated. The Francis Monk Gymnasium, the Junior Common Room (JCR), the Ladies Common Room (LCR), playing grounds, courts for tennis, basket ball and squash rackets, a shooting range, are some of the facilities available to Junior Members. The Chapel is open to all, without any distinction. All Junior Members may visit the Chapel at any time for prayer and meditation. In particular, Christian Resident Junior Members are expected to join in the daily morning worship and other Chapel events that take place from time to time. Apart from games and sports, junior members are also actively involved in the running of a large number of College Clubs and Societies. These include the “subject societies” (the English Literary Society, Physics Society, History Society, etc.), but the full range of societies is much wider. We have, for example, the Debating Society, the Social Service League, the Shakespeare Society and Shakespeare Sabha (for English and Hindi dramatics), the Photographic Society, the Hiking Club, the Music Society, and so on. All Clubs and Societies function under the over-all direction of the College Registrar-of-Societies; in addition, each Club or Society has a Staff Adviser to guide and assist junior members. These Clubs and Societies form the hub of College activity, giving the College community a very packed annual calendar with the holding of co- curricular activities, including talks and discussions, and a wide range of cultural activities, including debates, dramatics, hiking and trekking, music, photography, fine arts, films, etc.

An Internet Resource Centre provides facilities for email and internet access. The College Dispensary, under the care of a qualified nurse, provides medical aid to students as and when required. A qualified Doctor is on call and visits the dispensary periodically. A Professional Counsellor is also available for help and guidance. Meals are had in the Dining Hall, and will not be served in the rooms, except when the resident scholar is unwell and is certified to be unwell by the College Nurse. The College Café is open in the morning and up to 2 p.m., and again in the evening from 4 p.m. to 6 p.m. Junior Members have access to it on separate payment for what they may have there. (The “Mess Bill” covers only Dining Hall charges for regular meals.) All Junior Members are expected to be appropriately dressed when they are in the classrooms, the Dining Hall and elsewhere on the campus.

Furniture and Equipment
Every Resident is responsible for the care of his or her room and of the furniture provided therein. A charge shall be made for all damage not due to normal wear and tear. Before leaving Residence it is necessary for a Resident to obtain a certificate from the Estate Office that all furniture, fittings and equipment in his or her room are in good condition. Permission to use any electrical appliance other than those supplied by College must be obtained in advance from the Dean. Use of unauthorised appliances shall invite a heavy charge, apart from disciplinary action. All electrical appliances must be switched off on leaving the room even if it is only for a few minutes.

Roll Call and Leave
Leave of absence from Residence, including during weekends, must be obtained from the Dean through the Block Tutor or Warden. Resident Junior Lady Members are required to fill in the ‘Daily Leave Register’ every time they leave the College campus and to sign the same on their return. They are required to be on campus latest by 9.00 p.m. Late leave (from 9.00 p.m. to 10.00 p.m.) may be granted by the Warden at her discretion under exceptional circumstances. Outstation leave will be granted by the Dean, through the Warden, on the basis of a written request from parents. Resident Junior Lady Members are permitted to have a “night out” on week- ends only if it has been sanctioned by the parents. Parents must specify on the Residence Admission Form whether late night/night out is to be granted to their wards or not. In sanctioning this, the parents are to note that the responsibility for their wards, while outside the campus, shall vest on them and the local guardians and not on the College. Parents of Resident Junior Lady Members must submit a list of names (with addresses and telephone numbers) of those person or persons who may be designated as “local guardians”. All names on this list are subject to the approval of the Dean. Only those members of the College Faculty or non-teaching staff may be designated as local guardians who happen to be blood relations. Resident Junior Lady Members must obtain prior sanction at least a day in advance from the Warden before availing leave. Leave from Residence will be granted only on the basis of a written application or request from the parent or local guardian. Such a request should be sent to the Dean by post well in advance. A fax message is not a suitable method. However if a fax message is sent in emergencies, it should be followed by postal endorsement. No “authority letter” in this regard will be acceptable.

Resident Junior Members who, having proceeded on leave, fail to return by the stipulated day/time shall forfeit their privilege to stay in Residence. Roll Call of Resident Junior Members is taken daily at 10.00 p.m. when the College gates as well as the doors to the Ladies Blocks are closed. Not signing the attendance register, or persistent late-coming, shall constitute a breach of College discipline. Applications for sick leave from Resident Junior Members must be supported by a medical certificate from the College doctor and countersigned by the Block Tutor/Warden/Dean. No other certificates shall be accepted.

Miscellaneous
Ragging in any form is banned and this rule is applied very strictly. Those found ragging, or supporting ragging, or being a party to it in any manner whatsoever, shall be severely dealt with, including possibly expulsion from College. Under no circumstance shall ladies visit the rooms of Junior Gentlemen in Residence or their Residential Blocks, and vice versa. Guests are normally not permitted to stay at night in Residence. However, in special circumstances prior permission of the Dean may be sought. The presence of unauthorised guests in Residence is a very serious matter and the scholar having such a guest will be requested to leave Residence. Junior Members are strongly urged to ensure that they do not keep any kind of valuables or expensive equipment with them in their rooms. They are also strongly urged to ensure that their rooms are locked even if they go out for a few minutes or to the wash room. The use of intoxicants in any form or manner is strictly prohibited and the violation of this rule will invite an immediate request to leave Residence. 10

Junior Members shall not ride bicycles, motorcycles or scooters in the College courts but shall leave them locked in the sheds provided for this purpose. No bicycle, motorcycle or scooter should be left in any other part of the College. Resident Junior Members are not allowed to keep cars or jeeps. Playing games in the corridors, verandas, or anywhere near the Residential Blocks is not allowed. Junior Members are always expected to be mindful of the convenience and comfort of others. Musical instruments should be played only in a manner such that no disturbance is caused to others. No noise of any kind is expected after 10.00 p.m. Visitors are not permitted to be in College after 10.00 p.m. All Resident Junior Members must immediately inform the College Office in case of a change in their home address. All dues to the College washer-man, newspaper vendor, Café, and other bills, must be paid by the end of each term. It must be ensured that Term Bills are paid on time in order to avoid late payment charges and subsequent removal from the College Rolls. Junior Members, whose names are removed from College Rolls for non-payment of dues, may have their names restored only on the payment of all admission dues. At the end of the academic year, Resident Junior Members are required to vacate their rooms within two days of their last examination. If for some reason one has to stay longer, the Dean’s permission must be obtained in advance.